If you are unsure of the difference between allotting shares and transferring shares see What's the difference between allotting shares and transferring shares?
How do I allot shares to a corporate?
How do I allot shares to an Individual?
1. Go to the Share Classes tab and select the blue 'Allot new shares' button.
2. Enter the Date of Allotment. This cannot be a date in the future or prior to the last confirmation statement or incorporation.
3. Choose which Share Class is being allotted from the drop down list.
Note: The share being allotted will have the same Prescribed Particulars as the existing share class. What are the existing prescribed particulars?
If you need to create a new share class you can do this by selecting it as a option from the drop down, you can then enter the nominal value type of share and prescribed particulars.
4. Enter the Number of Shares being allotted.
Note: This must be a whole number greater than zero.
5. Select whether the shares have been paid from the drop down menu.
How do I enter the details if the shares being allotted are nil or partly paid?
6. Select how the consideration was paid from the dropdown menu. The system will default to 'Fully in cash.'
How do I enter the details if some or all of the allotment consideration is non-cash?
7. Enter the consideration in either the 'Amount paid per share on allotment or the 'Total consideration paid on allotment. Whichever you enter Inform Direct will calculate the other.
Note: Enter the consideration using a full stop. Example: £2,000 = 2000.00. Inform Direct will then calculate the share premium per share.
8. Select 'Joint'. For other options read the related articles:
How do I allot shares to an Individual?
How do I allot shares to a Corporate?
Note: If you are allotting shares to a trust please see: How do I allot or transfer shares to a trust?
9. Inform Direct will then display all existing joint shareholders. Select the pre-existing joint shareholders you want or click 'Create new shareholder.'
Selecting the option to Create new shareholder will take you through the steps of entering each individual. This searches the portfolio to pick up an existing record for them and allows you to create a new record if required. See How do I select an Existing Person?
10. Enter Shareholder Details. The address entered here will be shown on the share certificate and any dividend vouchers. An email address is optional.
Note: Inform Direct does not send any emails to a new shareholder.
11. Now, enter whether a Shareholder Designation is required.
Note: This is very useful if the shares are being held on trust or by a pension fund. Type in exactly what you would like to see appear including, if required, the word 're'.
12. Before submitting the allotment to Companies House you will be asked if approval is required, this allows you to create a summary document to be approved prior to sending the SH01.
How do I prepare draft documents to allot shares?
Note: The approval feature is only available to subscribers of the software, please see: What are the benefits of subscribing to Inform Direct? Pay as you go users will skip straight to step 13 below.
13. Once you click the red 'Send to Companies House' button, Inform Direct will then process the transaction and file 'Form SH01' at Companies House. You can then return to the list of all the shareholders or produce a new share certificate for the allotment just made.
How do I create share certificates?
Note: Share allotments are submitted to Companies House. However, the name of the shareholders are not communicated. If you need the name of the new joint shareholder to show on the public record then you will need to submit a confirmation statement.