Share allotments will be filed electronically at Companies House.




What's the difference between allotting shares and transferring shares?

How do I allot shares to a corporate?
How do I allot shares to joint shareholders?


1. Go to the Share Classes tab and select the blue 'Allot new shares' button.




2. First select which type of allotment you want to make.


If you are allotting shares to just one shareholder select the 'allot new shares to one shareholder' radio button and go to step 3 below.


If you are allotting shares of the same class to multiple shareholders select the 'allot new shares in same class to multiple shareholder' radio button. To help with this see How to allot shares to multiple shareholders


Note: Inform Direct only supports an allotment to multiple shareholders if they all receive the same share class, on the same date, with the same amount paid per share & the consideration is in cash. 


If you are allotting bonus shares see How do I allot bonus shares?


If you are allotting shares via a rights issue see How do I allot shares via a rights issue?



3. Enter the allotment details. Then select 'Next.'

  • Enter the Date of Allotment. This cannot be a date in the future or prior to the last confirmation statement or incorporation.
  • Choose which Share Class is being allotted from the drop down list.



Note: The share being allotted will have the same Prescribed Particulars as the existing share class.  To check what this is, see: What are the existing prescribed particulars?  If you need to create a new share class you can do this by selecting it as a option from the drop down, you can then enter the nominal value type of share and prescribed particulars.


  • Enter the Number of Shares being allotted.  

                Note: This must be a whole number greater than zero.


  • Select whether the shares have been paid from the drop down menu. 

                How do I enter the details if the shares being allotted are nil or partly paid?


  • Select how the consideration was paid from the dropdown menu. The system will default to 'Fully in cash'.

                How do I enter the details if some or all of the allotment consideration is non-cash?


  • Enter the consideration in either the Amount paid per share on allotment or the Total consideration paid on allotment. Whichever you enter Inform Direct will calculate the other.


Note: Enter the consideration using a full stop. Example: £2,000 = 2000.00. Inform Direct will then calculate the share premium per share.


4. Continue to the next window, then select 'Individual'. For other options read the related articles:


How do I allot shares to a corporate?

How do I allot shares to joint shareholders? 



5. In the next window, start typing the Forename or Surname of the person you are allotting shares to, this will check for records of existing people from your portfolio of companies. See How do I select an Existing Person?


Note: The Green icon next to the shareholder name indicates that it is the shareholder record from within that company. Those without a green icon relate to another company. 




6. Enter Shareholder Details. The address entered here will be shown on the share certificate and any dividend vouchers. An email address is optional.


Note: Inform Direct does not send any emails to a new shareholder.


7. If applicable, enter a Shareholder Designation.  This can be left blank if no designation is required.


Note: This is very useful if the shares are being held on trust or by a pension fund. Type in exactly what you would like to see appear, including, if required, the word 're'.


8. Enter the 'number of shares' and 'total amount paid.' If you need to allot shares to multiple shareholders then you can select the button 'add shareholder' to go through steps 5-8 again for a new shareholder.



9. Before submitting the allotment to Companies House you will be asked if approval is required, this allows you to create a summary document to be approved prior to sending the SH01.

How do I prepare draft documents to allot shares?

  

Note: The approval feature is only available to subscribers of the software, please see: What are the benefits of subscribing to Inform Direct? Pay as you go users will skip straight to step 10 below. 



10. Last you have a summary screen. Once you click the red 'Send to Companies House' button, Inform Direct will then process the transaction and file form SH01 at Companies House. You can then return to the list of all the shareholders or produce a new share certificate for the allotment just made.


How do I create share certificates?


Note: Form SH01 does not include details of who the new shareholder is. If you want their details to show on the public record then you will need to submit a confirmation statement.